- Launch Outlook and click on the "File" tab in the top-left corner.
- In the Info section, click on "Automatic Replies (Out of Office)."
- In the Automatic Replies window, select the "Send automatic replies" option.
- If you want the out-of-office message to be sent only during a specific period, check the "Only send during this time range" box and set the start and end dates and times.
- Type the message you want to use as your out-of-office response in the text box. You can customize the message to include information like the duration of your absence, alternative contacts, or any other details you want to share.
- If you want to send different messages to people inside and outside your organization, click on the "Inside My Organization" and "Outside My Organization" tabs to switch between them and enter separate messages for each.
- You can also choose to include a message for anyone trying to reach you by phone by selecting the "My contacts only" or "Anyone outside my organization" options under the "Outside My Organization" tab.
- If you want to include a rule to forward or redirect messages to another recipient while you're away, click on the "Rules" button and set up the desired forwarding or redirection options.
- Once you have finished composing your out-of-office message and configuring any additional settings, click "OK" to save the changes.
Outlook will now automatically send the configured out-of-office response to incoming messages while you are away. Remember to disable the out-of-office message when you return by following the same steps and selecting the "Don't send automatic replies" option.